A couple of the programs I’ve been working with have sent exhibits along with their reports — materials that I had no idea existed (like course rubrics based on the CITR).
Regardless of whether or not a program uses a template or other shared space, I’m thinking we should encourage them to document what they are doing somehow, somewhere. Among other carrots: It will help them write the next report.
It could be as simple as a threaded discussion somewhere, where people add very short summaries of what assessment work is discussed and done when. Encourage regular documentation / communication of some kind.